3.3.15

lntroductiost of E-fms for GRS, STP, VLE & Other administrative expenses of MGNREGA .



19.12.14

Human Resources Policy manual for MGNREGA Contractual Employees


State MGNREGA cell, P&RD
Draft Human Resources Manual January 2014 Page 1 of 20
Human Resources Policy manual
for MGNREGA Contractual
Employees



Index
1. Purpose of the Manual
2. Job Responsibility
3. Salary & Benefits
Salary
Festival Allowance
Earned Leave Encashment
Provident Fund
Gratuity
Mediclaim Policy
Personal Accident Insurance
Reimbursement Policy
4. Leave Facilities
5. Career Advancement Policy
6. TA/DA rules
7. General Condition of Service



Chapter 1
Purpose of the Manual
Any Act which aims to empower people and for which processes through which the
objectives are met are as important as the results itself, has to handle its most critical
asset-Human Resources, well. In such cases, the role of the ‘staff’, their motivations
and attitudes towards work and community assume critical importance along with their
knowledge and skills. A project like N R E G S thus, has to invest in developing
and operationalizing a Human Resource Development Policy which ensures retention
and high morale of the staff.
Considering the number of employees working under MGNREGA, there require a
Human Resource Development (HRD) manual to suggest policy framework and its implementation guideline for governance as well as meeting the requirement of
Human Resource.
The HRD manual is prepared to meet this objective.
Preamble of HR Manual
a. The HR Policy would proactively contribute towards achieving the overall goals
of MGNREGA Act by laying down principles, guidelines, and rules/norms to
ensure smooth functioning of the contractual Staff.
b. The HR Policy would encourage building of a shared vision of the project
among all the project staff to ensure that their respective jobs are
complementing each other.
c. The Policy aims to build a culture of trust, transparency and integrity among
all staff.
The State MGNREGA cell shall review the policies and procedures on a regular basis and
reserves the right to amend, add or delete any policy or procedure stated in this manual
at any time.

Chapter 2
Job Responsibility of different cadres employed under MGNREGA
Designation Duties
GP level:

Gram Rozgar Sevak
 Helping Nirman Sahyak with preparation of Annual
Action Plan.
Helping/Aiding in taking of measurement of works
in the field.
Liaison with Line Departments at Gram Panchayat
level in technical matters, for better Co-ordination
& successful implementation of scheme under
Convergence activities.
Preparation of prioritized list of works with likely
cost/estimate.
Identification and categorization of number
and nature of employment opportunities.
Receipt of applications for registration.
Identification and verification of Applications and
registration of job seekers.
Issue of Job Card.
Recording work demand by Job Card Holders.
Intimation to applicant allotting dates of work and
work site.
Supervision and monitoring of works
Assist / guide VLE for any data entry which is
technical in nature (e.g., MB, Activities, Scheme
Entry , e-MR etc)
Maintenance and Updation of all types of statutory
registers prescribed by MGNREGA Act.
Updation of Register-III
Any other work assign by authority as & when
required.

Assistant Programme
Officer (MGNREGA)

Retired
Shall be aware of all function & activities assigned
to the Programme Officer for Successful
Implementation of Schemes under MGNREGA
under his Block Jurisdiction.
Overall management of activities of Block
Programme Management Unit.
On Site Scheme Inspection (Including process &
worksite Inspection).
Establishment matters of Block Programme
Management Unit Staffs.
Petitions under RTI Act. Related to MGNREGA.
Co-ordination with Financial Institutions.
Fund management requisition of fund by
Programme Officer. Panchayat Samiti & Gram
Panchayat, Utilization Certificate of Programme
Officer, Panchayat Samiti, Gram Panchayat.
Audit matters Co-ordination with audit farm &
action taken report on audit.
Court matter (Related to MGNREGA) preparation
of statement of facts, Co-ordination with
Department of Panchayat & Rural Development,
Govt. of West Bengal if needed, and state
advocates.
Documentation & finalization of success story in
Co-ordination with Junior Programme Officer,
Programme Assistant & Block Social Audit Coordinator.
Co-Ordination with Line Departments at Block &
Gram Panchayat Level for Successful
Implementation of Scheme under Convergence
activities.
Any other work assign by authority as & when
required.

Technical Assistant
 Administrative approval of Scheme Including
record Keeping of estimates and updating of
Scheme register (Maintained Gram Panchayat
Wise)
Technical Inspection of Scheme (Including Process
Inspection & worksite management).
Vetting of Schemes of Gram Panchayat,
Panchayat Samiti & Block.
Project preparation & Implementation of Schemes,
if PIA is Panchayat Samiti /Block Programme Setup.
STP & Supervisor related matters.
Assist / guide CA/VLE for any data entry which is
technical in nature (e.g., MB, Activities, Scheme
Entry etc)
Preparation & updating of labour budget.
Compilation and finalization of Annual Action Plan.
Shelf of Schemes Supervision & Co-ordination.
Work site facility supervision work.
Monitor functioning of Gram Panchayat
Programme Management Unit.
Assist / Guide GRS in technical issues.
Liaison with Line Departments at Block & Gram
Panchayat level in technical matters, for better
Co-ordination & successful implementation of
scheme under Convergence activities.
Documentation of success stories created through
MGNREGA.
Any other works assigned by authority as and when
required.
Computer Assistant Overall responsibility for MIS related issues within the
Block.
All MIS matters including software management,
data feeding and process inspection.
E-Muster Roll, e-Measurement Book, critical
indicator management of MIS.
VLE related issues.
Assisting Assistant Programme Officer in
establishment matters of Gram Rozgar Sevaks and
Additional Gram Rozgar Sevaks.
Onsite scheme inspection ( including e-Muster Roll
and work site management )
GIS related matters.
Monitoring / updating Job card holders & work
status Photographs in MIS.
Convergence of BPL, RSBY & UID Database with
MGNREGA.
Data feeding in NREGASoft.
Any other works assigned by authority as when
required.
Junior Programme
Officer
Shall be aware of all functions assigned to Block
Programme Management Unit.
Grievance – Disposal Process Management
including keeping complaint register up-to-date,
causing enquiry into complaint matter and
submission of related reports.
Maintenance and Management of Stock register
of (MB, Job card and Muster Roll etc.) at Block
Programme management unit.
Assisting Assistant Programme Officer in court
matters, related to MGNREGS.
Preparation of Monthly Progress Report and
Fortnightly progress report.
Preparation of presentation for meeting /
workshop.
Co-ordination and management of training
matters / work shop at Block and Gram Panchayat
Level.
Onsite scheme inspection ( including process
inspection & worksite management)
Any other works assigned by authority, as and
when required.
Block social Audit Coordinator
Shall be aware of all functions assigned to Block
Programme Management Unit.
Co-ordination & Management of Social Audit
(organizing Social Audit at field. Submission of
report and updation of data in website).
Gram Sabha – attending including
documentation.
Matters related to Vigilance & Monitoring
Committee.
Co-ordination and Management of IEC
programme both at Block and Gram Panchayat
Level.

Disclosure of information, updation of proactive
disclosure boards at Block.
SHG related issue including verification of Muster
rolls Management and preparation of report.
Onsite scheme inspection (including process
inspection & work-site management).
Any other work, assigned by authority as & when
required.
Programme Assistant Mail and correspondence management.
Maintaining receipt & issue register at Block
Programme Management Unit ( PMU)
Daily Progress Report
Preparation of FPR and MPR
Collection of reports from Gram Panchayats &
Compilation.
Management of supervisor related at Block Level.
Any support required by Programme Officers
Assistant Programme Officers, Computer Assistant
for smooth functioning of Block Programme
Management Unit.
Onsite scheme inspection ( including process
inspection & worksite management )
Any other work, assigned by authority as & when
required.
District level:
Assistant Engineer Vetting of Estimates within scope.
Checking of Estimates within scope
Preparation of Labour Budget.
Preparation of Annual Action Plan
Preparing Model Estimate of works.
Programming & imparting training to the Technical
Assistant, Nirman Sahayak, and Skilled Technical
Person.
Attending training Programme for GRS and
Supervisor at Block level.
Inspection at Block for checking quality of
Estimates.
Schemes along with documents inspection at PIA
level.
Following up technical aspects of different letters
received from GP, Block, State levels and different
line departments.
Any other work, assigned by authority as & when
required.
Technical Assistant
(District)
Checking of Estimates within scope
Assisting Assistant Engineers for technical works.
Maintaining of Vetting Register.
Maintaining ,Checking and updating of Annual
Action Plan

Maintaining Wage, Non-Wage component of
Schemes uploaded in MPR.
Forwarding vetted estimates to the
corresponding Blocks.
Assist / guide for any MIS data which is
technical in nature (e.g., MB, Activities, Scheme
Entry, LB etc.)
Any other work, assigned by authority as &
when required.
PM(MIS)
Overall responsibility for MIS related issues within the
District.
Implementation of Nregasoft at different PIA level
and training of end-user of the software.
Implemetation and monitoring of e-MR and e-FMS
Liasion with P&RD department of West Bengal
regarding technical issues.
Nrega database maintainence.
Error detection and debugging within scope and
escalation of problem to higher authorities, if
problem cannot be solved locally.
Preparation of various reports for office monitoring
and analysis.
MIS data analysis.
Convergence of BPL, RSBY & UID Database with
MGNREGA.
Monitoring of MIS performance of BLOCK, GP, and
Other line department.
Maintenance of IT Infrastructure of NREGA CELL
Any other work, assigned by authority as & when
required.
Assistant PM (MIS)
MIS report preparation.
Uploading of Financial data to NREGA website.
Testing and debugging within scope.
Assisting PM (MIS) for smooth implementation of
MIS related activities.
Preparation of presentation for meeting / training/
workshop.
Any other work, assigned by authority as & when
required.
Coordinator Social
Audit & Grievances
Coordinate for conducting of Social Audit at field
level throughout the district
Coordinate uploading of Social Audit reports.
Coordinate complaint disposal, grievance redresal
activities throughout the district.
Maintaining Complaint register, uploading as &
when necessary.
Maintaining court related files.
Maintaining file of compensation of MGNREGS
injured labourers.

Any other work, assigned by authority as & when
required.
Programme
Coordinator (Trg. &
IEC)
Conducting various training Programme in relation
to MGNREGA.
Maintaining of Training related file.
Maintaining inspection and monitoring reports of
District & Block level officials.
Looking after RTI file, register & uploading of RTI
data in software.
Preparation of all types of Documentation under
MGNREGA.
Preparation and publishing of newsletter of District
MGNREGA Cell.
Developed IEC material and programme of
MGNREGA Cell.
Any other work, assigned by authority as & when
required.
PM (Accounts) Fund transfer from DPC to Blocks/GPs/LD for
schematic expenditure,
Monitoring of e-FMS system.
Transfer of Salary Fund to Block for APO, TA, BSA,
JPA, CA & PA.
Payment of VLE in Block,
Salary of District Staffs,
Audit related work.
Fund management
Preparation of Utilization Certificates
Any other work, assigned by authority as & when
required.
State Level:
MIS Consultant Overall responsibility for MIS related issues for the
State.
To co-ordinate and assist in operationalization of
MIS under MGNREGS
To assist in preparation of reports related to MIS
under MGNREGS
To actively support the initiative under the
programme in the form of implementation of e-
FMS,e-Musters and other functions connected with
the MIS
To co-ordinate the Pilot initiative under MGNREGS
in the form of support provided to the project for
Biometric authentication and Aadhar seeding in
MGNREGS in the District of Paschim Medinipur.
To manage, troubleshoot and address issues
connected with management of data and
database related to MIS
To develop and maintain a State Level database
under the programme
Conduct / Manage Training/meeting / Workshop in
different level.

Liaison with various authorities to manage / assist
for overall progress of the programme.
Escalate issue with NIC, Delhi / West Bengal.
To discharge any other responsibilities that may be
assigned from time to time for effective
implementation of the programme.
Database Manager Overall responsibility for MIS related issues for the
State.
To co-ordinate and assist in operationalization of
MIS under MGNREGS
To assist in preparation of reports related to MIS
under MGNREGS
To actively support the initiative under the
programme in the form of implementation of e-
FMS,e-Musters and other functions connected with
the MIS
Perform the duties of Database Administrator for
effective managing the State MGNREGA
Database (NREGASoft).
To manage, troubleshoot and address issues
connected with management of data and
database related to MIS
To develop and maintain a State Level database
under the programme
Conduct / Manage Training/meeting / Workshop in
different level.
Liaison with various authorities to manage / assist
for overall progress of the programme.
Escalate issue with NIC, Delhi / West Bengal.
To discharge any other responsibilities that may be
assigned from time to time for effective
implementation of the programme.
State Co-ordinator
(Social Audit)
Coordinate for conducting of Social Audit at field
level throughout the State
Coordinate uploading of Social Audit reports.
Coordinate complaint disposal, grievance redresal
activities throughout the district.
Maintaining Complaint register, uploading as &
when necessary.
Maintaining file of compensation of MGNREGS
injured labourers.
Any other work, assigned by authority as & when
required.
State Co-ordinator
(IEC and Grievance
Redressal)
Maintaining of Training related file.
Maintaining inspection and monitoring reports of
SQM
Preparation of all types of Documentation under
MGNREGA.
Looking after the convergence activities under
MGNREGA.
Preparation and publishing of newsletter of State

MGNREGA Cell.
Developed IEC material and programme of State
MGNREGA Cell.
Any other work, assigned by authority as & when
required.
Accountant Fund transfer from SEGF to Districts for programme
implementation.
Disbursement of Salary of State MGNREGA Cell
Audit related work.
Fund management
Preparation of Utilization Certificates
Maintenance of Cash Book of State MGNREGA
Cell
Any type of Bill payment.
Any other work, assigned by authority as & when
required.

Chapter 3
Salary & Benefits - Components
3.1 Salary
The basic salary for each position will take into account work experience, applicable
competencies, education, job responsibilities and current market trend (Public & Private
sector). This is applicable to each employee.
(Scale structure for each category of post is attached separately.)
3.2 Festival Allowance (once for every year) as per State government rules.
3.3 Bonus as per State Government rules
3.4 Earned Leave encashment- Equivalent day’s remuneration of unexhausted
earned leave should be paid to the employee at the end of each year.
Or
The unexhausted earned leave should be carried over to the next year and at time of
leaving the Job/ Completion of tenure, she/he should be allowed to encash up to 300
day’s her/his unexhausted earned leave.
3.5 Employee Provident Fund (EPF)
All staff will contribute the prescribed percentage of basic salary (as per the Employee
Provident Fund Act, 1952) to the recognised Contributory Provident Fund. Employer will
also contribute to the said fund the employer’s contribution prescribed in the Provident
Fund Act.
3.6 Gratuity
All contractual employees, with a minimum of three years of continuous service on the
date of severance, shall be entitled to receive gratuity, calculated on the basis of the last
salary drawn and at the rate mentioned below:
o On completion of three years’ service or more but less than ten years’
continuous service – 15 days gross salary for each completed year of service.
(15 days salary shall be calculated by dividing the salary last drawn by 26)
o On completion of ten years’ service or more, but less than fifteen years’
continuous service - ¾ of month’s gross salary for each completed year of
service.

o On or after completion of fifteen years’ of continuous service - 1 month’s gross
salary for each completed year of service.
Or
As per Amended Gratuity Payment Act of 1972 which has included payment of
gratuity to contractual employees
3.7 Mediclaim Policy
All staff including family (Spouse and 2 Children) will be covered under a Group
Insurance Mediclaim Policy (in arrangement with an Insurance Company) for a cover of
Rs. 5 lakhs per annum.
3.8 Personal Accident Insurance:
Employer will cover all contractual staff under MGNREGA by a Group Personal Accident
Insurance Policy (in arrangement with an Insurance Company) for a cover of Rs. 2 lakhs
per annum
3.9 Taxation
Income tax will be deducted from the employee’s salary in accordance with applicable
tax laws of India.
3.10 Increments:
Yearly increment is to be provided to all staff employed under MGNREGA at all
Levels (State, District, Block and GP). The rate of increment fixed @ 3% on gross salary.
3.11 Reimbursement Policy
All contractual staff employed under MGNREGA shall be covered under closed
user group (CUG) which shall facilitate free calls within the group.

Chapter 4
Leave facilities
The leave rules shall apply to all employees working at different levels under MGNREGA.
4.1 General Conditions
Leave is to be regarded as a privilege, and not as a right. It is allowed both in the
interest of the employee and that of the organisation. The employee cannot claim leave
as an unqualified right.
The leave year runs from 1 January to 31 December.
An employee’s claim for leave is regulated by the rules in force at the time the leave is
applied for and granted.
An employee on leave shall not take up any other service or accept any temporary
employment.
Leave can be taken only in mutual consultation with his/her controlling authority. Any
leave may be refused or revoked if the exigencies at work so require.
4.2 Leave procedure
Under normal circumstances, the leave applications should be duly approved by his/her
controlling authority prior to the commencement of leave.
The leave request must be submitted in writing
4.3 Casual Leave
All contractual employees employed at all levels under MGNREGA is eligible of 14
days casual leave in a calendar year subject to the approval of the appropriate authority.
4.4 Earned Leave
All contractual employees engaged under MGNREGA is eligible for earned leave of 30
days in a calendar year.
4.5 Medical Leave
All contractual employees engaged under MGNREGA is entitled to 10 days medical leave.
Any absence because of sickness must be notified to the authority and as early as is

practically possible. A medical certificate by a Registered Medical Practitioner must
support sickness absence.
The leave application along with the medical certificate should be submitted immediately
upon resuming duty, for approval by the authority.
Sick Leave cannot be carried forward under any circumstances.
4.6 Maternity Leave
All women employees will be eligible for continuous maternity leave of 180 days with full
pay, for a maximum of two children.
In the event of complications arising as a result of abortion/miscarriage, in keeping with
the rules of the GoWB, women staff would be granted 42 days leave with full pay. Such
requests need to be supported by a medical certificate.
All women contractual employees under MGNREGA will be eligible for CCL (Child Care
Leave) subject to the approval of appropriate authority.
4.7 Paternity Leave
Male staff, within the first month of becoming a father, may avail paternity leave up to a
maximum of 15 working days. This leave is permitted for a maximum of 2 children.

Chapter 5
Career Advancement Policy
The objective of the policy is to value the work experience, seniority and
encourage the contract employees to continue to work in the department by providing a
clear career path. It can be achieved by providing the contractual employees with the
following opportunities
5.1) All contractual employees to be provided with on the job training that
enhances his/her skill for performing better to achieve the department
goals, objectives and be synchronized with the ever changing job
environment and to embrace latest technologies suited for this sector.
5.2) Career Advancement Increment to all contractual employees as described
below:
a) After completion of 5 (five) years of service, she/ he will be
entitled to additional 10% increment on Gross Salary as Career
Advancement Increment.
b) After completion of 8 (eight) years of service she/ he will be
entitled to additional 15% increment as Career Advancement
Increment on Gross Salary.
c) After completion of 10 (ten) years of service she/ he will be
entitled to additional 20% increment as Career Advancement
Increment on Gross Salary.

Chapter 6
Travel
6.1 Introduction
TA/DA shall be paid for the journeys made by contractual professional or staff
for official duty only and the rate of TA/DA shall be as per existing Govt
Provision.
6.2 Compensation for lost or damaged personal property
The Cell shall not be responsible for any loss or damage to the personal property of
the employees during official travel.

Chapter 7
General Conditions of Service
7.1 Hours of work
The hours of work at the State MGNREGA Cell are from 10:15 a.m. to 5:15 p.m.
(8 working hours) for five days a week, Monday to Friday
7.2 Code of Conduct
The employees employed under MGNREGA expected to conduct themselves with
the objectives and principles of the department at all times.
During the course of their employment with the cell, the employees shall devote
all of their professional time exclusively to the work assigned in their job
description or such other duties assigned to them by the appropriate authority.
He/She will behave in a disciplined manner in all our interactions with colleagues
and Outsiders we will operate on basis of trust and mutual respect.
He/She will not indulge in any activities prejudicial to the interests and
reputation of the Department. We will abide by all the Department rules and
regulations.
He/She will show respect to the dignity of all our colleagues, particularly women,
Minorities, differently abled and other marginalized groups. We will not
use authority to undermine a colleague’s sense of pride or dignity.
He/ She will show due frugality in the matter of use of all resources (funds and
assets) at our Disposal. We pledge that direction in rendering accounts will be
treated as a serious breach of professional misconduct.
7.3 Transfer
Transfer of employees within the district is permissible purely on the
Organization’s interest only.

7.4 Changes in personal particulars
Any change in address, telephone numbers, marital status, educational or
professional attainments, etc. recorded with the Cell should be duly informed in
writing to the concerned authority.
7.5 Hospitality
No employee of the Cell should, either directly or indirectly, accept any gifts,
reward or benefit from any person or organisation with whom he/she has or
might have official dealings concerned with the Cell’s affairs.
A hospitality of business nature in the interest of the Foundation, e.g., to attend
the conferences, trade exhibitions, equipment demonstrations, etc. involving free
travel and accommodation may be accepted only with the prior permission of the
appropriate authority

Points for consideration:
i) Employee Provident Fund (EPF): It is being already implemented for all contractual employees of
Computerization cell of WBSRDA.
ii) Mediclaim Policy: It is being already implemented for all contractual employees of Computerization cell of
WBSRDA.
iii) Yearly Increments: This will help all the contractual employees in offsetting to some extent the price
increase of necessary commodities.